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Electric Car Rental Agreement for Drivers (template)

Draft. Requires review by a lawyer before publication.

Effective from: "[effective date]" · Revision 1

City "[city]", date "[date]"

"[Name of sole proprietor/LLC]", code "[EDRPOU/RNOKPP]", address "[address]", represented by "[position, name]" ("Lessor"), and "[driver's full name]", tax ID "[driver's RNOKPP]", driving licence "[series, number]" ("Lessee") enter into this Agreement.

1. Subject

  • The Lessor transfers to the Lessee for temporary paid use, without crew, the electric car "[make, model: Kia Niro EV / Tesla Model 3 / Nissan Leaf 62 kWh]", plate "[plate]", VIN "[VIN]" (the "Car") for performing rides through the "Daxio" app and for personal needs not contrary to the Agreement.
  • The Car, its equipment, charging cable, body and interior condition, charge level and mileage are recorded in the Handover Act with photos.
  • The Car belongs to the Lessor. The Lessee may not sell, pledge or sublease the Car or let third parties drive it.

2. Term

  • The Agreement is concluded for one week and renews automatically for each following week unless either party gives notice under section 11. The total term does not exceed "[term, e.g. 12 months]".

3. Rent and deposit

  • Weekly rent and deposit follow the tariff for this Car published in the app/website at signing and are stated in the Handover Act: rent "[amount]" UAH/week, deposit "[amount]" UAH.
  • The deposit is paid before handover. It secures the Lessee's obligations and is returned within "[7]" business days after the Car is returned and final settlement is made, less amounts due to the Lessor (unpaid rent, fines, repair costs, excess charging costs, etc.).
  • Rent is paid weekly in advance in the app by bank card through monobank or in cash at the Lessor's office at "[office address]". The Lessor may deduct due amounts from the Lessee's in-app earnings.
  • For late payment the Lessor may restrict the Lessee's access to orders and, after "[3]" days of delay, demand the Car back. Penalty: "[0.1]%" of the overdue amount per day (not above twice the NBU key rate - verify).
  • The Lessor charges 0% commission on the Lessee's rides in the Car, under the Driver Partner Terms.

4. Use and operation

  • Only the Lessee, holding a valid driving licence and not intoxicated, may drive the Car.
  • The Lessee must: follow traffic rules and operating instructions; use the Car as intended; keep it clean and in working order; not modify it or disable the GPS tracker or metering devices; immediately report faults, accidents and attempted theft.
  • Prohibited: racing, towing, carrying hazardous substances, taking the Car out of Ukraine without written consent, smoking inside.
  • Scheduled maintenance per the manufacturer is arranged by the Lessor; the Lessee brings the Car at the agreed time. Scheduled maintenance and repairs not caused by the Lessee are paid by the Lessor.

5. Charging and mileage

  • The Lessee charges the Car at their own cost unless the Act or tariff says otherwise. Charging at stations agreed with the Lessor is recommended; damaged cables or non-standard devices are prohibited.
  • The Car is returned with at least "[20]%" charge unless agreed otherwise; a shortfall may be billed at the actual energy cost.
  • Weekly mileage limit: "[limit, km or unlimited]". Excess is charged at "[amount]" UAH per extra km where the tariff sets a limit.

6. Insurance, accidents, fines

  • The Lessor maintains valid OSCPV insurance for the Car "[and CASCO, if any]".
  • In an accident the Lessee must stop, call the police if needed, complete a European accident report or sketch, photograph the scene and notify the Lessor immediately.
  • Traffic, parking and toll fines recorded during the lease are paid by the Lessee; the Lessor may identify the driver to the authorities and deduct amounts paid from the deposit.
  • The deductible for an insured event (if any) is borne by the Lessee in the amount of "[amount]" UAH.

7. Damage, loss and liability

  • The Lessee is liable for damage, loss or theft of the Car caused by their fault or breach of the Agreement, up to the actual loss less insurance payout.
  • Normal wear of tyres, brakes, etc. is not damage. Losses are determined by service invoices or an appraiser's report.
  • The Lessor is liable for the Car's technical condition at handover and for hidden defects not caused by the Lessee.
  • Neither party is liable for non-performance due to force majeure.

8. Return

  • The Lessee returns the Car in the condition recorded in the Act, allowing for normal wear, with keys, charging cable and documents, at "[office address]".
  • Return is documented in a Return Act. The Lessor inspects the Car within "[1]" business day; hidden damage that could not be seen at inspection may be claimed later.
  • For late return, rent is payable for each day of delay at twice the daily rate.

9. Lessor's rights

  • The Lessor may monitor the Car's location and condition (GPS tracker, telemetry) for safety and performance of the Agreement. Personal data is processed under the Privacy Policy.
  • The Lessor may take back the Car without notice if it is used in breach of the Agreement, endangers safety or is not returned on demand.

10. Data

  • The parties process each other's personal data to perform the Agreement. The Lessee gives a separate Consent to Personal Data Processing.

11. Termination

  • The Lessee may terminate with at least "[3]" days' notice and by returning the Car.
  • The Lessor may terminate with "[3]" days' notice, or immediately for material breach (non-payment, accident while intoxicated, giving the Car to third parties, forged documents, unlawful use).
  • The deposit is returned or retained under section 3 after the Car is returned.

12. Final provisions

  • Disputes are settled by negotiation and then by court under Ukrainian law.
  • The Agreement is made electronically and/or in two copies. Signing the Handover Act and paying the deposit also confirm acceptance.
  • Annexes: Handover Act; Return Act; Car tariff.

13. Details and signatures

  • Lessor: "[Name of sole proprietor/LLC]", "[EDRPOU/RNOKPP]", "[address]", "[email]", "[phone]", IBAN "[IBAN]". Signature: ________
  • Lessee: "[full name]", tax ID "[RNOKPP]", licence "[number]", address "[address]", phone "[phone]". Signature: ________